Desk Booking

Book the right desk, next to the right people.

Hybrid work only works when office days feel worth the trip. Employees need to know they will find a workspace, see the colleagues they came in for, and settle in without friction. iotspot Desk Booking removes the guesswork, so time in the office becomes time well spent.

Plan demo See pricing

European cloud, hosted in the EU

European hardware, built in the EU

ISO 27001 certified

GDPR compliant

Integrations

Works with the tools you already use

Bookings happen where employees already work, and the data lands where your teams already look. No new habits to learn.

How it works

Employees book any desk in any location, in seconds, from their phone, browser, or Outlook. They can see where teammates are sitting and choose a spot close by, filter by zone, floor, or workspace type, and check in on arrival through the app, an NFC tap, or the Desk Spot LED. If plans change, the desk is released automatically, so nothing sits blocked for a no-show.

Plan demo See pricing

Book from anywhere

Reserve desks from the iotspot User App, Web Portal, Microsoft Outlook, or Microsoft Teams. Employees book where they already work, not in a separate tool they have to remember.

Find your team

See where teammates are sitting and choose a spot near them. Filter by zone, floor, or workspace type: quiet zone, standing desk, dual-monitor setup, or focus room.

Desk Spot with color-coded LEDs

Real-time visibility of desk status on the workspace itself, so employees see what is free the moment they walk in, without opening the app.

Automatic check-in and release

NFC tap, sensor detection, or in-app check-in confirms presence. No-shows are released automatically, so booked desks that no one uses return to the pool.

Fair use rules

Priority booking, quotas, and zone restrictions help facility managers balance guaranteed workplaces for some roles with open availability for everyone else.

56%global office utilisation, against a target of 74 percent

Desk booking shows intent. Sensors show occupancy.

JLL's Global Occupancy Planning Benchmark Report 2026, built on 84 organisations and 716 million square feet across six regions, puts global office utilisation at 56 percent against a target of 74 percent. Advanced Workplace Associates measured 55 offices, roughly 68,000 employees, in 19 countries and 35 cities using sensors rather than surveys, and found average office attendance of 34 percent.

Better together

Employees enjoy their office days more, facility managers see real usage instead of reservations, and every square metre works harder for the people using it.

Desk Booking is the entry point to the wider iotspot platform. Combine it with Team & Co-working to plan office days together, with Parking Space Booking so a spot is secured before you leave home, and with Desk Analytics to see the difference between what was booked and what was actually used. Paired with Climate Analytics, the building itself heats, cools, and ventilates only the desks in use.