Meeting Room Booking

The right room, the right moment.

Meetings are where hybrid work either clicks or falls apart. When people cannot find a room, or the booked one sits empty, collaboration loses its momentum. iotspot Room Booking makes reserving a space effortless and keeps rooms available for the people who really need them.

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European cloud, hosted in the EU

European hardware, built in the EU

ISO 27001 certified

GDPR compliant

Integrations

Works with the tools you already use

Bookings happen where employees already work, and the data lands where your teams already look. No new habits to learn.

How it works

Rooms are reserved from any device, or straight from Outlook, Teams, or a meeting room display. Real-time availability is shown on lobby screens and outside every room. Employees filter by capacity, equipment, or location, book on the spot with an NFC tap, and rely on automatic no-show detection to return unused rooms to the pool.

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Book on any device

From a phone, laptop, Outlook calendar, or Teams call, employees find and reserve the right room in seconds. Bookings and calendar invites stay in sync.

Real-time availability displays

Lobby screens and Meeting Room Displays show which rooms are free right now and which are booked next, so people never wander from door to door.

Book on the spot

Grab a free room instantly with an NFC tap or a touch of the Meeting Room Display. Perfect for the spontaneous meetings that make up half the working week.

Smart filters

Filter by capacity, floor, equipment (video conferencing, whiteboard, screens), or accessibility, so the room you book always matches the meeting you booked it for.

No-show release

Presence sensors detect empty rooms and release them automatically, so an unused booking never blocks a colleague who really needs the space.

Better together

Fewer scheduling conflicts, less time hunting for space, and a room portfolio you can shape around how meetings actually happen.

Room Booking becomes stronger when paired with Room Analytics: you see not only what is booked but also how each room is actually used, which reveals when a large room could become two small ones, or when demand for phone booths is quietly outpacing everything else. Combined with Indoor Maps & Routing, employees find the room they booked without asking anyone.