Visitor Management

A welcome that feels effortless.

First impressions still matter. The way a guest is received in your lobby says as much about your company as any pitch deck or brand campaign. Yet visitor sign-in is often the clunkiest part of the office day, for guests and hosts alike. iotspot Visitor Management turns arrival into a moment that feels considered, secure, and genuinely welcoming.

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European cloud, hosted in the EU

European hardware, built in the EU

ISO 27001 certified

GDPR compliant

Integrations

Works with the tools you already use

Bookings happen where employees already work, and the data lands where your teams already look. No new habits to learn.

How it works

Visitors are pre-registered by their host and receive a digital invitation with all the practical details: address, parking, arrival time, and Wi-Fi. On arrival, they check in through a lobby screen or QR code in seconds, and the host is notified instantly. Access, meeting room bookings, and even parking spaces can all be arranged in the same flow, and every visit is logged for security and compliance.

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Digital invitations

Guests receive a professional, branded invitation with everything they need. No paper visitor cards, no waiting at reception.

Self-service check-in

A lobby screen or QR code lets visitors check themselves in without help. Hosts are notified automatically.

Coordinated access

Parking, meeting rooms, and door access are arranged together with the invitation, so nothing is forgotten and nothing is duplicated.

Compliance-ready logs

Every visit is logged with time in, time out, and host details. Ready for security audits and regulations such as NIS2.

Branded lobby experience

Lobby screens welcome visitors by name, show the building map, and reflect your brand from the first second they arrive.

Better together

Guests feel expected, hosts are never caught off guard, and reception teams stop chasing paperwork. Security has a full digital record of who was in the building and when, and every visitor leaves with a better impression of your company than they arrived with.

Visitor Management links directly to Parking Space Booking, so guest parking is reserved automatically. It integrates with Room Booking to reserve the meeting room in the same flow, and with Indoor Maps to guide visitors from the lobby to the exact door. Reception becomes proactive rather than reactive, because the whole visit is prepared before the guest arrives.